--- layout: post status: publish published: true title: ! 'Starting an Open Access Journal: a step-by-step guide part 3' wordpress_id: 2193 wordpress_url: https://www.martineve.com/?p=2193 date: !binary |- MjAxMi0wNy0xMiAwODozMDo1NSArMDIwMA== date_gmt: !binary |- MjAxMi0wNy0xMiAwODozMDo1NSArMDIwMA== categories: - Technology - Open Access - Academia tags: - Publishing - OpenAccess comments: [] --- <p>Following on from <a href="https://www.martineve.com/2012/07/10/starting-an-open-access-journal-a-step-by-step-guide-part-1/">part 1</a> and <a href="https://www.martineve.com/2012/07/11/starting-an-open-access-journal-a-step-by-step-guide-part-2/">part 2</a>, this is the third in a series of posts designed to get a new journal off the ground.</p> <p><b>Launching the Journal</b></p> <p>The key to launching a good journal is getting to the right people. Targeting field leaders (who may also be in your wider editorial board) and asking for specific contributions may be a way to ensure a solid start. Alternatively, draft an open CFP and post it to the places most relevant for your discipline. In my case (English Literature), this was the <a href="http://call-for-papers.sas.upenn.edu/">UPENN list</a> and <a href="http://www.h-net.org/announce/submit1.cgi">H-NET</a>.</p> <p>The problems that you'll face in an opening call are many. You will likely not receive a huge volume of submissions. They will likely not be from established names (not that this should matter as you should have a form of blind review policy). There will also probably be some articles that are weaker than you would like.</p> <p>Being candid: you have to strike a balance. Do not publish material that is out-of-the-question weak. On the other hand, be charitable enough (as one should in all forms of editorial judgement) to work with authors to improve material where there is potential, or where a subset of the field may find use for it. In short: you need a good <i>quantity</i> of material, but this must not be at the expense of <i>quality</i>.</p> <p>Make sure your CFP has enough time budgeted in for people to submit. Give a good five months. See also the note in <a href="https://www.martineve.com/2012/07/10/starting-an-open-access-journal-a-step-by-step-guide-part-1/">part 1</a> where I mentioned timings: there's no point having your call close at a time when nobody is around to review them, so plan out your cycle.</p> <p><b>Editorial Procedure</b></p> <p>Here's a little bit of a guide on how to setup peer review in OJS. I'm not going to replicate their userguide word-for-word, but hopefully it will give a bit of an idea on how to manage submissions and delegate between editors.</p> <p><b>Step 1: New submission</b><br /> Upon receiving a new submission, an email will be sent to the designated contact in OJS. This editors should alert the appropriate member of the team so that this has happened.</p> <p>One editor will take charge of a specific submission.</p> <p>Once this has been decided, the submission can be accessed through the following procedure:</p> <p>a.) Login to the site<br /> b.) From your home screen, go to Editor -> Unassigned<br /> c.) Click on the new submission</p> <p><b>Step 2: Blinding</b><br /> Once on the submission page, it is necessary to check the document before assigning a reader/peer reviewer.</p> <p>Click on the “Review†tab under the bold text: “#9 Summary†(where #9 is an example representing the submission number)</p> <p>Click on the link beside the text “Review versionâ€. This will be of the form 9-18-1-RV.DOC. This indicating Submission_Number-Internal_Identifier-Revision_Number-RV(Review).DOC.</p> <p>Open the file in Microsoft Word. If the file is in Open Document format (ending in .ODT), you'll need to download LibreOffice or OpenOffice for blinding if you are unable to open the file.</p> <p>In Word, go to Document Properties:</p> <div style="width:750px;"><img src="https://www.martineve.com/wp-content/uploads/2012/07/blind1.png" alt="Blind a document in Word" title="Blind a document in Word" width="566" height="571" class="alignnone size-full wp-image-2194" /></div> <p>and remove the author's name and any identifying features:</p> <p><img src="https://www.martineve.com/wp-content/uploads/2012/07/blind2.png" alt="Blinding a document" title="Blinding a document" style="width:750px;" class="alignnone size-full wp-image-2195" /></p> <p>Also go to “Document Properties -> Advanced Properties:</p> <div style="width:750px;"><img src="https://www.martineve.com/wp-content/uploads/2012/07/blind3.png" alt="Blinding a document" title="Blinding a document" width="313" height="120" class="alignnone size-full wp-image-2196" /></div> <p>and ensure that there's no incriminating evidence there:</p> <div style="width:750px;"><img src="https://www.martineve.com/wp-content/uploads/2012/07/blind4.png" alt="Blinding a document" title="Blinding a document" width="393" height="469" class="alignnone size-full wp-image-2197" /></div> <p>Next, scan the text to make sure the author hasn't identified him- or herself. Common phrases “my recent bookâ€, “copyright <author name>†etc.</p> <p>Save the document.</p> <p><b>Step 3: Re-upload the blinded version</b><br /> Upload the document, on the “review†pane as above, into the “Upload a revised Review Version†box.</p> <p><b>Step 4: Assign yourself as the editor for the piece</b><br /> On the summary tab, click “Add Self†under “Editorsâ€</p> <p><b>Step 5: Select the reviewer</b></p> <p>Click the “Select Reviewer†option on the “Review†pane:</p> <p><a href="https://www.martineve.com/wp-content/uploads/2012/07/review1.png"><img src="https://www.martineve.com/wp-content/uploads/2012/07/review1.png" alt="" title="review1" style="width:750px;" class="alignnone size-full wp-image-2198" /></a></p> <p>On the next page, select the desired reviewer (if the account doesn't exist, create an account for the reviewer) and click “Assignâ€:</p> <p><a href="https://www.martineve.com/wp-content/uploads/2012/07/review2.png"><img src="https://www.martineve.com/wp-content/uploads/2012/07/review2-1024x410.png" alt="Reviewing" title="Reviewing" style="width:750px;" class="alignnone size-large wp-image-2199" /></a></p> <p>Note when this is done that the “due†date is set to 10 weeks. If needs be, this can be altered by clicking on the date.</p> <p>Request the review! This is important and the only part that's easy to miss:</p> <div style="width:750px;"><a href="https://www.martineve.com/wp-content/uploads/2012/07/review3.png"><img src="https://www.martineve.com/wp-content/uploads/2012/07/review3.png" alt="Send the reviewer an email" title="Send the reviewer an email" width="720" height="161" class="alignnone size-full wp-image-2200" /></a></div> <p>Underneath the reviewer's name it says “REQUESTâ€. There's a small envelope beneath that. Click it!</p> <p>This will take you to an email box. Click “Send†and the reviewer will be sent an email.</p> <div style="width:750px;"><a href="https://www.martineve.com/wp-content/uploads/2012/07/review4.png"><img src="https://www.martineve.com/wp-content/uploads/2012/07/review4.png" alt="Sending the reviewer an email" title="Sending the reviewer an email" width="746" height="563" class="alignnone size-full wp-image-2201" /></a></div> <p>This reviewer is good to go. </p> <p>To add a second reviewer, simply repeat Step 5 and the second reviewer will be added as “Reviewer Bâ€.</p> <p><b>Step 6:</b><br /> Wait for reviewer to complete their review! You'll get an email when it's done.</p> <p>As you can see, there's quite a bit too it and OJS has a steep learning curve. That said, once you understand it, you'll feel right at home. Now you have to play the waiting game, though. In the next part, we'll begin to talk about copyediting, proofing and typesetting.</p> <p><a href="https://www.martineve.com/2012/07/13/starting-an-open-access-journal-a-step-by-step-guide-part-4/">Part 4 >></a></p>